HR Administration Specialist

For our client, an international company based in Nyon, we are looking for a:

HR Administration Specialist (50% or 60%) on a temporary mission (3 months minimum).

You will act as a critical support pillar in facilitating seamless HR operations across two countries, ensuring that day to day HR administration processes are carried out in accordance with organizational policies, procedures and best practices.

Responsibilities :

· Employee Records & Data Management: Maintain and update accurate employee records in the HR system, ensuring data integrity and confidentiality at all times.

· Onboarding & Offboarding Support: Manage the administrative process for employee onboarding and offboarding, including contract preparation, benefits enrollment, and exit formalities in line with local legal requirements and company policies.

· HR Documentation & Compliance: Prepare and manage essential HR documents such as employment agreements, amendments, certifications, and work permits, ensuring compliance with international and local labor regulations.

· Payroll Support: Collaborate with the payroll provider to ensure timely and accurate payroll processing

· Benefits Administration: Coordinate employee benefits programs, including enrollment, claims management, and communication to ensure employees understand their benefits offerings. Support cross-border benefits coordination where needed.

· HR Policy & Process Coordination: Assist in the implementation and communication of HR policies, procedures, and programs.

· Compliance with labor laws: Monitor and maintain compliance with local employment laws

· Employee Inquiries & Support: Act as the first point of contact for employee HR-related inquiries, offering timely support and resolution on administrative matters, from leaves and benefits to payroll and policy clarifications.

· HR Systems & Tools: Use HRIS systems to track, analyze, and report on key HR metrics. 

Profile:

Minimum of 3 years of experience in HR administration, ideally within an international company.

Technical degree in HR, Business administration or related field.

Strong knowledge of local labor laws and regulations and full domain of Swiss HR administration process.

Good understanding of HR processes, including employee data management, onboarding/offboarding, and compliance with local and international labor laws.

Strong attention to detail and the ability to manage multiple tasks, ensuring accuracy and timeliness in a fast-paced environment.

Excellent verbal and written communication skills, with the ability to interact professionally and effectively with employees at all levels.

Proven knowledge of HR software (ERP) and data analyses tools.

Ability to handle sensitive and confidential information with discretion.

Resourceful and proactive, with strong problem-solving skills to resolve employee issues or process gaps.

• Languages:

Fluency in English is required; proficiency in any other EU languages is a plus.